Medical documentation assistant

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What are my activities in this job?

Medical documentation assistants provide for a smooth flow of technical information in all areas of the healthcare sector and in pharmacies. In hospitals they work in patient administration, collect patient data and create and archive medical records. They create medical data and make it available for use, for example as diagnostic or special documentation or for billing of services. If necessary, they also research specialist literature. They also maintain hospital information systems and train people in how to use them. In the field of medical document information management, data and information is systematised, tagged with keywords and encrypted and screen windows for forms and documentation are created. Assistants create databases and ensure their security and maintenance. They also assist with the preparation of statistics. For pharmaceutical research, they can participate in clinical trials and in the testing of medicinal products.

Where can I work?

Medical documentation assistants are employed in clinics, hospitals and large medical practices, in the pharmaceutical and chemical industries, government health agencies, medical faculties at institutes of higher education and public and private health insurance providers.

What requirements must I meet?
  • General or subject-related university entrance certificate; intermediate school leaving certificate; first general education school leaving certificate and successful completion of a two year training & education programme. In addition, a medical certificate from a doctor regarding medical suitability for the profession is necessary.
  • Requirements: Diligence and the ability to concentrate (e.g. carefully checking medical databases even under time pressure); organisational skills (e.g. setting up and maintaining patient record archives); Written and oral skills (e.g. preparing documentation and patient reports, entering hospital staff details into new hospital information systems); confidentiality (keeping medical facts and patient data  confidential); school subjects: biology/chemistry (e.g. for understanding anatomical and physiological relationships/contexts); German (e.g. for creating forms and entering medical information); mathematics (e.g. for billing of medical services); English (e.g. for reading technical/academic literature).

How much will the training cost?
A monthly tuition fee to the amount of € 375 must be paid for the training & education programme. You may apply for financing over 48 months with monthly payments of € 194.98. Alternative financing models are also available. Consultation on possible


More information on training


Information on training & education programmes

Location of the training provider


Type of training/education



2 years


Medical documentation assistant


Full-time training & education program with integrated placements

Student stipend/allowance

No remuneration is paid during the school training course.

State recognition